Apps & Tools
Software and tools I use daily - with honest reviews and use cases
Notion
Productivity
My second brain for everything. I use Notion for project management, content planning, and knowledge base. The database feature is incredibly powerful - I track my goals, habits, and content ideas all in connected databases. Downside: can be slow and overwhelming at first. Upside: infinite customization. Best for: people who like to build their own systems rather than use pre-made templates. I use it for quarterly reviews, content calendar, and storing my insights and frameworks.
Anki
Learning
Spaced repetition system that makes learning stick. I use it for memorizing key concepts, quotes, and frameworks from books I read. The algorithm shows you cards just as you're about to forget them, maximizing retention with minimal time. Game-changer for learning complex topics. I have decks for mental models, investment principles, and productivity frameworks. Takes discipline but incredibly effective for long-term retention. Essential if you're serious about continuous learning.
Sharesight
Investment Tracking
Hands down the best portfolio tracker for Australian investors. Automatically imports data from Australian brokers, calculates tax implications, and provides detailed performance analytics. The tax reporting feature alone saves hours during tax time. Tracks dividends, capital gains, and provides XIRR calculations. Worth the subscription cost for anyone with a serious investment portfolio. I use it to track my entire share portfolio and it's been invaluable for understanding my actual returns after fees and taxes.
Toggl Track
Time Tracking
Simple, effective time tracking that reveals where your hours actually go. I use it to track deep work sessions and different project categories. The reports are eye-opening - you think you're working on important stuff, but the data often tells a different story. Helps identify time drains and optimize your schedule. The Pomodoro timer integration is great for focused work sessions. Essential for anyone wanting to be more intentional with their time.
YNAB (You Need A Budget)
Budgeting
Zero-based budgeting that changed my relationship with money. Every dollar gets assigned a job before you spend it. Forces you to be intentional about spending and saving. The envelope method digitized. Great for building emergency funds and sinking funds for large purchases. Subscription cost is worth it if you stick with the system. I use it to track all expenses and ensure I'm hitting my savings targets. The mindset shift from 'can I afford this?' to 'is this budgeted?' is powerful.
Obsidian
Knowledge Management
Connected note-taking that builds a web of knowledge. Unlike linear note-taking, Obsidian links concepts together, creating a 'second brain' that mimics how you actually think. I use it for book notes, connecting ideas across different domains, and developing my insights into content. The graph view shows how concepts connect. Steep learning curve but incredibly powerful for knowledge workers. Perfect for building a personal knowledge base that grows more valuable over time.